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Arrival management solution

Manage visitor arrivals efficiently and safely

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Appointment and arrival management, all in one solution

An appointment scheduling solution is often associated with a single functionality that allows visitors to book an appointment. Yet, with over 40 years of experience in connecting people with services, we assure you that's just one of many steps you'll need to move visitors seamlessly through their customer journey.

That's why we developed a solution that is more than an appointment enabler. The solution includes all the features required to solve the potential challenges which appointment management entail.

Manage confirmations and reminders

What do you do if the customer cancels or re-schedule the appointment? Managing confirmations and reminders, dealing with delays, cancellations, re-schedules, and no-shows can be performed manually if you have few visits. But for most organizations, the administration quickly becomes unmanageable.  

Our solution automatically sends out confirmations and reminders to help you prevent stressful, time-consuming, and costly administration.

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Streamline the check-in experience

Do you offer several check-in alternatives? The arrival and check-in experience are a part that's often overlooked when talking about the appointment experience, yet they are the bridge between the online booking and the physical visit.

Our solution includes an appointment reminder, which means the visitor will get a link, which they can use for self-check-in. Alternatively, they can scan a QR code to get in the line. This functionality helps you improve and streamline the check-in experience.

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Customer flow with appointment and arrival management solution

1. Book an appointment

Customer schedules an appointment via your website or call center, choosing the service and preferred branch or member of staff.

2. Receive updates

Confirmation and reminders are sent for the upcoming appointment via SMS and email.

3. Contactless check-in

The reminder message includes a check-in link, which enables a contactless self-check-in experience. Staff receives a notification when the customer has checked in.

4. Get served

Customer gets notified when it's their turn and enter the facility.

Prevent overcrowded facilities

How do you manage appointments and walk-in customers at the same time? When several visitors arrive simultaneously, the facility becomes overcrowded, and it quickly becomes impossible to manage a streamlined customer flow and maintain social distancing.

Our solution is built with advanced functionality with capabilities to combine appointments and walk-in customers. It makes it easier for you to plan and allocate the resources needed to prevent crowds at your facility.

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Appointment and arrival management solution

  • Eliminate crowds at check-in

  • Manage appointments and walk-ins

  • Provide contactless check-in and remote waiting

  • Set up automated notifications

  • Maximize capacity and efficiency while still maintaining social distancing

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Appointment management guide

Learn how you can manage appointment and arrivals efficiently with our free guide. This guide covers:

  • How appointment management solutions can aid social distancing
  • Benefits of appointment management software
  • What to consider when investing in appointment management solutions
  • The best practices and tips for managing appointment and visitor arrivals
Download guide

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